Smart Desk Reservations

An intuitive app for smart desk reservations for hybrid workplaces. Developed with Flutter, the app offers seamless cross-platform functionality, flexible desk booking, and scalable architecture to meet the evolving needs of modern offices.

The product

Office Desk Reservation App (ODRA) is our internal solution created to support team members when working in the office.

It helps to reduce the workload of the office administrators, and allows to both meet the COVID safety regulations as well as streamline the coworking space management.

Team’s voice

The Challenge

After the initial COVID pandemic-related restrictions had been reduced, we were faced with new requirements with regard to the working environment. Office capacity could no longer be used in full. It was necessary to find an efficient way for people to book available spaces so that the booked workstations can be disinfected and prepared. It was crucial for us that the booking process can be done effortlessly, even when people were on their way to the office.

Another need we had was having a list of people present in the office at a given time so that we can notify them if a COVID infection was confirmed for any of our coworkers. We were using Google spreadsheet at first, but to increase efficiency and take some workload off of our Office Manager, we decided to create an app that would solve these needs.

Key challenges of the project included:

Building an efficient tool for people to book workspaces
Efficiently documenting people present at the office at a given time
Easing our Office Manager's workload

The process

Engaging the Office Manager and experts from the People Team.

Keeping Flutter developers as the core of the development team.

Testing new approaches in Flutter to use later in client projects.

Engaging the Office Manager and experts from the People Team.

Keeping Flutter developers as the core of the development team.

Testing new approaches in Flutter to use later in client projects.

Application screenshot

The Outcome

The app also creates a list of people that were at the office at a given time, in case a COVID infection is confirmed.

We developed an application that allows us to efficiently book workstations in the office with limited capacity. The possibility to configure a workstation and request specific equipment in the app is an option useful both for the Office Manager and people coming into the office. Because we’ve switched to a hybrid model of working, this feature also allows people outside of Wrocław to come to the office from time to time and have a workstation prepared for optimal comfort while at work.

The success of this project hinged on the following factors:

Allowing people to configure their workspaces for optimal comfort at work
Collecting preferences about the workstation setup for the Office Manager
Collecting a list of people present at the office at a given time for COVID-prevention purposes